PostRoom · Beta

Free client approval email generator

Build a clear approval request, reminder or reapproval message for social media captions. Add your details and copy the email. No signup needed.

Make your request

Message type

Client nameYour name

Post IDs and versions

Review date and timeTime zone

Use an explicit zone or UTC offset agreed with your client. No automatic time conversion.

Review linkReview notes (optional)

Your entries stay in this page’s memory. This tool does not send emails or save drafts. Refreshing clears the fields.

Your approval email

Subject: Please review these social media captions: [post IDs and current versions]

Hi [client name],

The social media captions for [post IDs and current versions] are ready for your review. Please send a decision by [review date and time] ([time zone]).

Review here:
[review link or document link]

Please check the names, claims, offer, links, tone and intended audience. Review any image or video separately alongside its matching caption.

For each post, please reply with one of these:
• Approved: [Post ID], version [number].
• Changes requested: [Post ID], version [number], followed by the specific edits.

If a deadline is difficult, please tell me when you can review it. Without an explicit decision, the content stays on hold. If we edit approved copy, we will send the new version for another review.

Planned dates are proposals; approval does not schedule or publish a post. I will move the approved, unchanged versions into our publishing workflow after the final check.

Thank you,
[your name]

Check the details and replace all square-bracket placeholders before sending.

Need a place for the client’s decision?

An email starts the conversation. PostRoom gives your client one review link to approve individual captions or request changes, without a client account. Edits reset approval, and you can export approved drafts as CSV for your usual publishing tool.

Try a free review room

See how a client decision works in the no-signup demo.

Free: one room and ten stored drafts, no card. PostRoom handles text review; it does not generate, schedule or publish social posts. Review links expire after seven days. Reviewer names are self-reported.

Write an approval request the client can act on

Name the exact posts and current versions. A batch label such as “October content” is useful context, but it does not identify which wording the client approved. Include a review link, an explicit deadline and a time zone. Ask for an approval or specific changes on each post.

Keep the request focused. If you changed an offer, date or claim, add that detail to the review notes. Check the facts yourself before sending; the client’s approval is one part of your review process.

Choose the message for the stage of review

First request

Use this when the captions are ready and the reviewer has the context needed to decide. Agree who has authority to approve before sending the link.

Reminder while waiting

Use a reminder when a decision is still missing. Give the client a clear next step and ask for a revised review time if needed. Keep unapproved posts on hold; a missed deadline does not turn silence into a yes.

Reapproval after changes

Use this whenever approved wording changes. Increase the version, describe what changed and request a fresh decision on the current text. Keep the earlier decision as a record of the earlier version.

Common questions

Does the generator use AI?

No. It fills a reusable message structure with your details. Review it before sending. It does not verify links, convert time zones or decide whether a claim is accurate.

Can I send the email from here?

Copy the message into your email or client chat and send it there. Nothing is sent automatically.

Can I use it without PostRoom?

Yes. Use your existing document or spreadsheet review link. The email and free approval tracker work on their own.

Does approval include an image or video?

The message asks the client to review matching assets separately. PostRoom’s decisions apply to caption text; use an appropriate asset review process when visual proofing is needed.

More help: Compare changed captions · Five approval email templates · Handling approval deadlines · Content approval workflow